Overview
The Confirmation List is the Admin Panel view that shows all meeting requests and bookings as they move through the confirmation flow — pending, confirmed, declined, rescheduled or cancelled. Organisers use it to monitor booking activity, intervene where needed, and create meetings manually.
This page covers:
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The confirmation list itself.
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Filters and search on the list.
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The Create Meeting button and pop-up.
Opening the list
In the Admin Panel, open the Meeting Program and select the Confirmation tab. Each row represents one meeting (or meeting request) between two participants.
The list view
Each row shows the two participants in the meeting, their roles, the meeting status, and the date/time of the slot. Common statuses include:
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Pending — request sent, awaiting response from the other side.
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Confirmed — meeting accepted by both sides and scheduled.
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Declined — request refused.
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Cancelled — meeting removed after being confirmed.
From each row organisers can open the meeting card to see the full history, cancel a confirmed meeting on behalf of a participant, or move it to a different slot (see the Schedule (Admin) page for the move flow).
Filters and search
The filters bar above the list narrows the view. The available filters typically include:
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Status — pending, confirmed, declined, cancelled.
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Role — filter to meetings that include a Buyer / Seller / Participant.
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Date / day — limit to meetings on a specific day of the program.
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Table / location — limit to meetings on a particular table or in a specific location, where applicable.
The search field accepts free text and matches against participant name, company, and email. Search and filters can be combined — the list updates as filters and search terms are applied.
Tip: Filter to Pending a day or two before the program opens to see which requests are still waiting for a response. A nudge to the recipient at that point is usually the most effective way to lift the final confirmed meeting count.
Create Meeting button and pop-up
The Create Meeting button at the top of the Confirmation List lets organisers schedule a meeting directly between two participants — useful for VIP requests, on-site walk-ups, or fixing a missed booking.
How it works
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Click Create Meeting. A pop-up opens.
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Select the first participant using search (name, company or email).
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Select the second participant the same way. Their compatible roles are checked against the program configuration.
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Pick a date and time slot. Only slots where both participants are free are offered; clashes are blocked.
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Optionally pick a table or location, where the program uses table assignment.
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Confirm. The meeting is created with Confirmed status and appears in both participants' agendas immediately.