Meeting Program

Feature Purpose

The Meeting Program module enables event organisers to run structured one-to-one (1:1) networking between participants during an event.

Participants express who they want to meet — either by selecting other attendees directly, by being matched on profile attributes, or by being curated into a specific cohort — and the platform produces a personalised meeting schedule for every participant, assigning a time, a table or location, and the counterpart for each meeting.

Organisers use Meeting Program to maximise the value attendees get from being on-site. For organisers it provides a measurable, reportable layer of attendee engagement; for participants it converts intent ("I want to meet a buyer in retail") into a concrete diary entry.

Working with this Feature:

A high-level overview of the key components is listed below, with each covered in more detail in other articles

• Meeting Program Timeline

The Timeline defines the schedule windows during which 1:1 meetings can take place — when the meeting catalogue opens to participants, when participant-to-participant requests are allowed, when matchmaking runs, and when the final schedule is published. Organisers can use the platform's default phases or define custom timepoints to match the rhythm of their event.

• Meeting Catalogue, Requests, and Schedule

These are the participant-facing surfaces: the catalogue lists who is open to meet, requests are the inbox of incoming meeting invitations, and the schedule is the personal agenda of confirmed meetings. Most settings affecting these surfaces are managed from the Meeting Program admin pages.

• Reports

Reports cover meeting acceptance rates, no-show tracking and top-requested participants allowing organisers to demonstrate ROI back to exhibitors and sponsors after the event.

Troubleshooting:

• Participants can't see the catalogue: Confirm that the Meeting Program Timeline has reached the timepoint that opens the catalogue, and that the participant's role is permitted to view it.

• Meeting requests not being accepted: Check the meeting limit settings, the open hours for the location/table being booked, and whether the counterpart has reached their daily meeting cap.

• Final Schedule not visible to attendees: The schedule only becomes visible after the organiser has triggered "Send Final Schedule" from the admin panel.