Tables (Admin)

Overview

The Tables view in the Admin Panel is the table-by-table picture of the Meeting Program. It shows every table on every day, the slots on that table, and the meetings sitting in those slots. Organisers use Tables to balance occupancy, move meetings between tables, and fix specific table issues on the day.

This page covers:

• The Tables view itself.

• Search on Tables.

• Moving a meeting between tables.

Opening Tables

In the Admin Panel, open the Meeting Program and select the Tables tab. The view loads with one row per table, and one column per slot, for the selected day. Use the day selector to switch between days of the program.

Reading the Tables view

Each cell represents a single table × slot combination:

• Empty cell — the table is free in that slot.

• Cell with a meeting — the two participants and the meeting status are shown. Click the cell to open the meeting details.

Counters above the grid summarise occupancy — total meetings on the day, free slots remaining, and any blocked slots — so the organiser can see at a glance whether the day is full.

Search on Tables

The search field above the Tables grid narrows the view to meetings that match the search term. Search matches against:

• Participant name.

• Company name.

• Email address.

When a search term is active, only cells that contain a meeting involving the matched person/company are highlighted; other cells are dimmed. This makes it easy to locate a specific participant's meetings across all tables and slots on the day.

Clear the search to return to the full Tables view.

Move meeting between tables

Organisers can move a meeting from one table to another without changing the time slot.

How it works

1. Click the meeting cell to open the meeting details.

2. Choose Move.

3. Select a target table for the same slot. Only tables that are free in that slot are offered; occupied tables are blocked.

4. Confirm the move. The meeting moves to the new table immediately. Both participants see the updated table in their schedule, and any printed/exported assets refresh on next generation.

If a more substantial reschedule is needed (different time slot, not just a different table), use the Schedule view, which supports moving a meeting to a different slot.