Recommended Exhibitors Variable

Allow exhibitors to manage the reception of meeting requests and messages

When the “Allow exhibitors to manage the reception of meeting requests and messages” option is enabled in Admin Panel > Registration settings > Exhibitor > Additional settings, exhibitors can control these settings from the front-end under Burger menu > Profile info > Settings > Connection settings (see the screenshot below). Exhibitors can choose whether to accept meetings and messages.

Popup appears with the message ‘This account denied receiving messages’

Popup appears with the message ‘This account denied receiving meeting requests’

Category limits for meetings and messages

Limits for both daily and total online and onsite meetings, as well as chats, are set in Registration settings > Participant categories > Category settings.

In case of meetings it shows the notification about the limit only if we picked the meeting type for which we reached the limit.

We are directed to the community page and pop up with the message ‘You used your chats initiations limit!’

 If we click on the Meetings button, we need to have pop-up with 2 options for table and regular meetings in case if table meetings are available for the event. Then only after we pick the meeting, we are moved to the respective menu for setting up the meeting. If we reached our limit for any type of the meeting we would have Next step button blocked so we can’t set up a meeting.

Permission matrix (interactions are forbidden between the participant (initiator) and exhibitor(receiver) categories)

Control whether specific exhibitor and participant categories can hold meetings, send messages, or view profiles.

Popup with the message ‘You can’t make appointment with this account'. Also the button Next step is blocked on the page of setting up the meeting so we can’t move further

Popup with the message 'You can’t have a chat with this account'.

In cases where the View permission is turned off between a visitor’s and an exhibitor’s categories, exhibitor cards will not appear in the email. If a user, as a participant, receives an email with exhibitor cards and the View permission is turned off afterward, clicking on any of these cards will direct the user to the main/community page of the event. A notification will appear, stating that the user does not have access to this profile.

Module management (participant)

Remember that modules like “Make a meeting,” “Messages,” and “My favorites” for Participants, Buyers, Team members, and Exhibitors can be toggled off in Event Setup > Module management.

• Make a Meeting: This module only affects the initiation of meetings. If turned off for Participants, Buyers, or Team members, the “Meeting” button will not appear in emails. No changes occur if turned off for Exhibitors.

• Message: This module affects both sending and receiving messages. If disabled for any role or Exhibitors, the “Message” button will not appear in emails. The same applies to the “My Favorites” button.

Interaction button is hidden on the card in the email

Interaction button is hidden on the card in the email

In case of Favorite button, it is also hidden if the module My favorites is turned off for participant

Disable meetings/messages without team members (Registration settings/Exhibitor/Additional settings)

In Registration settings > Exhibitor > Additional settings, exhibitors without team members cannot schedule meetings or send messages to participants.

Popup with the message 'You can’t make appointment with this account'

Popup with the message 'You can’t have a chat with this account'

Networking opt-in

The possibility for participants (visitors and team members) to choose whether they want to share their personal details and participate in networking. Event organizers may request this due to GDPR requirements.

'You have chosen to opt out of networking'.

'You have chosen to opt out of networking'.