Basic Session Management

Like most features, session availability is managed in Admin Panel → Module Management. Here, you can control session visibility separately on both the frontend and backend. For instance, sessions can be made accessible only within the admin panel while hidden on the frontend, or made public on the frontend once managed and published. Once a session is finalized, editing and creation capabilities can be disabled in the admin panel.

Session management can be found under Admin Panel → Management → Sessions. Here admin users can add a new session and complete the following fields:

• Session Logo

• Session Name

• Automatically Generated Invite Link (visible after saving the session)

• Session Date

• Session Time

• Session Location

• Session Type (Online, Offline, On-demand, etc.)

• Session Track

• Session Language

• Session Category

• Manage Session-Specific Filters

• Set Session as Active (visible to frontend users)

• Feature Session

• Mark as Critical (for easy access by admins, no effect on frontend)

• Attach Session Content for Online Room

• Enable Registration Page (additional details can be found in the Session/webinar registration article)

• Add Subject Tags (visible on the session page)

• Matchmaking/Product Categories (used in search functionality)

• Visibility Settings (please refer to the Session Restrictions article)

• Make Visible to All Users

• Set Session Price

• Set Ticket Quantity and Scheduling Limits

• Manage Session Description

• Manage Speakers

• Manage Moderators

• Manage Sponsors

• View and Manage Attendees and Favorites (users who have added the session to their schedule)

Additional session management options:

• Export Session: Export all sessions and related information (refer to the Export by Session article).

• Clone Session: Each session can be duplicated for easier setup and management.

• Delete Session: Sessions can be removed from the admin panel, and all associated speakers, moderators, and attendees will receive relevant notifications

BEFORE DELETING A SESSION PLEASE BE AWARE OF THESE IMPACTS:

• Users who had registered using the session registration form or added the session to their schedule will be notified via email, using the "Session deleted" email template. This informs them that the session has been deleted.

• The session will be removed from any schedules it was added to by users. It will no longer show up in their list of scheduled sessions.

• Any analytics or attendance data collected for that session will be deleted. Organizers will no longer be able to view stats on how many people registered, attended, etc. for that deleted session.

• If the session was linked to any other content like speakers or sponsors, those links would be removed when the session is deleted. The speaker or sponsor profiles would no longer show an association with that session.

Organizers should only delete sessions if they truly need to remove the content from their event.