By Session Export
Overview:
This exportable file contains details about engagement with each session.
The export can be generated then downloaded from Admin panel → Management → Sessions → Reports tab → By session tab
The following details are available on the main tab called “All sessions”
Session Name
The name of the session
Track
Represents the track or category to which the session belongs
Tag
Additional labels or keywords assigned to the session for further categorization. Tags can enhance searchability and filter options for attendees who want to focus on specific topics or session types.
Type
Defines the format or style of the session, such as "Workshop," "Presentation," "Panel Discussion," etc. This information helps attendees understand the nature of the session.
Date
Indicates the date on which the session is scheduled.
Time
Specifies the start time of the session, combined with the date,
Total Users Booked
The total number of participants who have booked a spot in the session.
Total Users Attended
The number of participants who actually attended the session.
Session ID
A unique identifier for each session, used to track and reference specific sessions within the database or reporting systems.
The following details are available on the tab called “All registrants”
“First name
The first name of the participant attending the session.
Last name
The last name of the participant, helping to uniquely identify individuals and maintain proper records.
Company name
The name of the company or organization the participant represents.
Email
The participant’s email address
Job title
The professional title of the participant.
Participant category
Categorizes the participant
Tel
The participant’s telephone number
Address
The physical address of the participant
Postcode
The postal code for the participant’s address, which adds specificity to their location data.
Country
The participant’s country of residence
City
The city where the participant is based
Booked
Indicates whether the participant has booked the session
Attended
Shows whether the participant actually attended the session. This allows for comparison with the booking status to calculate attendance rates.
Session ID
A unique identifier for the session, used for accurate tracking and management of each individual session.
Session Title
The title of the session the participant booked or attended, helping to identify which sessions are most popular or well-attended.
The file also contains an individual tab for each session which includes these details:
Title
The name or title of the session, used to identify the specific event or activity.
Date
The scheduled date and time of the session (e.g., "06.07.23 20:30"), indicating when the session will take place.
Places left
Shows the number of available spots left for the session., if the session has a limit
Price
Indicates the cost of attending the session for paid sessions
Total Sum
The total revenue generated from the session including VAT
The Accounts Section lists participant details.
First name
The first name of the attendee, used for identification and personalized interaction.
Last name
The last name of the attendee, providing further identification details.
Company name
The name of the company the participant represents. Useful for understanding the attendee’s affiliation and industry.
Email
The participant's email address, important for communication and follow-up purposes.
Participant Category
Specifies the role or category of the attendee, such as "Visitor," "Speaker," or "Moderator." This helps in categorizing attendees by their involvement in the event.
Job title
The job title of the attendee, which gives insight into their professional level and responsibilities.
Tel
The participant's telephone number, used for direct communication if needed.
Address
The street address of the attendee, providing location information.
Postcode
The postal code associated with the attendee’s address, which further specifies their location.
Country
The country where the participant is based, useful for understanding the geographic spread of attendees.
City
The city where the attendee resides, adding another level of detail to the location information.
The List of Attendees is the list of visitors that were checked into that session using our check-in app
First name
Last name
Company name
Email
Participant Category
Job title
Tel
Address
Postcode
Country
City
A separate export of session set up details can also be generated then exported under Admin panel → Data → Import/Export → Export → Sessions.
An .xls file will be generated, containing details for all sessions and exhibitor events for the current event. The file will include the following fields:
Session ID
Session Name
Session/Event Type
Exhibitor ID
Exhibitor Name
Session Logo
Session Background
Text Color
Session Date
Session Time (Start and End)
Session Description
Session Track
Session Type
Session Tag
Session Language
Product Categories
Session Location
Featured Session Status
Active Session Status
Speakers’ IDs
Speakers’ External IDs
Moderators’ IDs
Moderators’ External IDs
Online Session Status
Online Session Type
Embed Code
Green Room Access
Workcast Integration (Header and Body Script)
Custom Texts
On Welcome Screen
On-demand Session Timeframe (From and To)
External Link (for External Session Type)
Default Settings for Participants
Disable Video/Mic
Disable Raise Hand
Disable Participant Count
Disable Q&A
Disable Polls
Disable Chat
Disable Counter
Disable User List
Registration Settings
Enable Registration
Registration Page Image
Registration Form ID
Session Limitations
Schedule Limit
Session Price
Max Tickets
Visibility
Tooltip for Visibility
Content Files
Exhibitor Event Status
Reports on Offensive Content
Critical Notes
Dates
Creation Date
Last Edit Date
Additionally, session filters, which can be managed in the Admin Panel under Session Settings, will be displayed in the following format:
{"en": "Filter 1"}
{"en": "Filter 2"}
{"en": "Filter 3"}
{"en": "Filter 4"}
{"en": "Filter 5"}